Toronto, Ontario

Sunday, September 23, 2018

Harbourfront Centre | 10:00 am - 5:00 pm

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Get Involved

Whether you’re part of an organization or just a book lover, there have always been opportunities to get involved with The Word On The Street. Read below for the best ways to be a part of the biggest book and magazine festival in Canada. - Que vous soyez membre d’une organisation ou tout simplement un amateur de lecture, il y a toujours eu des occasions de s’impliquer auprès de The Word on the Street. Lisez ce qui suit pour connaître les meilleurs moyens de participer au plus vaste festival des livres et des magazines au Canada.


There is currently one job opportunity with The Word On The Street’s Toronto book and magazine festival


The Word On The Street Toronto engages readers of all ages and appetites, champions writers from where we live, and hosts Canada’s largest book and magazine festival – a forum for vital new stories and ideas. We are seeking a personable, detail-oriented events specialist to join our small but mighty team from March through October 2018.

The Event Coordinator will effectively coordinate event logistics and communications for programming and exhibitors at our 2018 festival. This position reports to the Festival Director and works in collaboration with other staff to develop short- and long-term strategies for The Word On The Street festival, which attracts over 200,000 visitors to Toronto each September.

This is an eight-month full-time contract position with a possibility for year-round employment at completion. The position requires some evening and weekend work, such as providing onsite support at special events. Performance reviews will be conducted after three and six months in the role. An employee benefits plan is available after three months. A small budget for professional development is also available. Compensation will be $2,900/month.

Core Responsibilities

  • Work with Festival Director to ensure that production is on budget and on track with critical path timelines
  • Reach out to prospective exhibitors, respond to inquiries and registrations, update contact database, and manage follow-up communications including confirmations, invoicing, and logistics packages
  • Update and maintain the accuracy of mapping, signage, and logistics details (AV, electrical, tents, linens, etc.) for exhibitor, sponsor, and programming activations and facilitate proactive communication with festival staff and venue partners
  • Coordinate contracts with suppliers, prepare permit applications, and ensure compliance with applicable health and safety regulations
  • Preparation of logistics documents including Emergency Action Plan, VIP Parking List, and Site Map
  • Support distribution of festival marketing materials throughout Toronto and the GTA and help to develop other promotional activities
  • Oversee and support additional projects such as ancillary programming, VIP lounge, and Friend an Author fundraising campaign
  • Support the coordination of annual volunteer program including recruitment, screening, training, scheduling, and communications with approximately 250 onsite volunteers

Assets & Qualifications

  • Passion for Canadian books, magazines, and other literature written in English or French
  • Relevant education and/or professional experience in event coordination, customer service, volunteer management, or related fields
  • Organized self-starter with an ability to set priorities, develop a work schedule, monitor progress towards goals, revise plans, and document the process and results  
  • Excellent verbal communication skills including experience responding to stakeholders in a prompt and professional manner
  • Strong professional writing, copy editing, and proofreading skills
  • Excellent organizational and project management skills with strong attention to detail  (experience with event budgets and critical paths an asset)
  • Ability to meet tight deadlines and prioritize tasks according to urgency
  • Ability to monitor activities and proactively address issues to mitigate risks
  • Experience managing volunteers, including recruitment, training, and coordination
  • Exceptional team player capable of interacting effectively with a wide range of individuals
  • Professional- and service-oriented attitude that demonstrates tact and diplomacy
  • Ability to listen and adjust to feedback
  • Written and oral proficiency in French would be an asset

Application Process

The Application Period for this position is now closed. We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.