Lethbridge, Alberta

Saturday, September 23, 2017

Main Library: 5th Ave. S. and 8th St. S. | 11:00 am - 5:00 pm

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Get Involved

Whether you’re part of an organization or just a good old-fashioned book lover, there have always been opportunities to get involved with The Word On The Street. Read below for the best ways to be a part of the biggest book and magazine festival in Canada.

The Word On The Street Festival offers a variety of work experience for volunteers who want to help us make this year’s festival a success. It’s a great opportunity to be part of such a major festival in Lethbridge and to contribute to your community.There is plenty of work to be done! And it can’t be done without your help — we would be nothing without our dedicated and enthusiastic team of volunteers.

Here’s where we need help:

 

Site set-up  (8-10 Volunteers)

8:00 – 10:00 am

You will be involved with the set-up of:

  • Chairs and tables in exhibitor and author tents
  • Placing and hanging signs
  • Decorations in the tents and the Green Room
  • other things as required

You’ll be given a color-coded map that will outline how many tables/chairs are needed in each tent as well as layouts of the tents and stages.

 

Exhibitor Set-up  (5-6 Volunteers)

8:00-11:00 am

Your job is to guide exhibitors to their proper booth within the marketplace tents and help them carry items to their space if needed. We will also require some people to direct vehicles while exhibitors are unloading in order to ensure everyone’s safety. This is especially important in the food area as the food trucks/carts can get quite large. You will also be answering any questions they might have.

Exhibitor Rules to Know

  1. Like volunteers, exhibitors need to check in at the info booth in the parking lot
  2. Exhibitors are expected to be finished their set-up by 10:00 am. Displays must be up and vehicles removed from the site before 10:00 am.
  3. We ask that exhibitors don’t park on the street. Instead, once they’re done unpacking, direct them to the lot behind City Hall.
  4. Unlike volunteers, exhibitors do not have access to the Green Room. They must purchase their own snacks and beverages for the day.
  5. We do not have any spare tables or chairs. Outside exhibitors do not get chairs or tables.

If you don’t know the answer, just send them to the info booth or to the event coordinators.

 

Walkarounds and Crowd Counting  (8-10 Volunteers)

Shift work: 11:00 am – 2:00 pm; 2:00 – 5:00 pm

You’ll be counting the crowd. The day of the festival you’ll be given a map that shows the different counting zones, as well as, a schedule of when you need to complete the counts. It is difficult to count a crowd of people, so just do your best. DO NOT count festival guests at the performance stage area.

Other tasks:

  • Encouraging festival guests to participate in upcoming author talks, workshops and activities.
  • Directing festival guests and answering their questions.
  • Handing out programs, survey leaflets and scavenger hunt cards.
  • Answer exhibitor questions.

 

Face Painting  (10-12 Volunteers)

Shift work: 11:00 am – 1:00 pm; 1:00 – 3:00 pm; 3:00 – 5:00 pm

Face-painting is offered for free to festival guests

Volunteers are asked to work at whatever your skill/comfort level is.

Some Alberta Health Services regulations to note:

  • A combination of water/antiseptic will be provided for you. Leave the face painting brushes soaking in this mixture whenever not in use
  • Alternate brushes between festival patrons, so that the brush you just used will have time to soak in the water/antiseptic mixture before being used again
  • Both hand sanitizers and a hand washing station will be provided for you. Please sanitize your hands between each festival guest and, if your hands get visibly soiled, use the washing station to clean them.

 

Site Clean-Up  (8-10 Volunteers)

5:00 – 7:00 pm

You will be involved with the clean-up and removal of:

  • Chairs and tables from tents
  • Signage
  • Decorations
  • other things as required

 

Please fill out the volunteer registration form below and we will contact you with further information about becoming a volunteer for 2017. You can also contact the event coordinator, Whitney Bullock, by email at whitney@pinktieevents.ca or by phone at 403-795-4330.